5 Tips to Work Smarter, Not Harder

Everyone who knows me, knows I’m about preparation and efficiency.  The 80/20 rule, also known as the Pareto principle, states that 80% of effects come from 20% of causes.  You can see this manifest in most areas and events in your lives.  Your business and professional life is no exception.  Here’s an article from Mashable that provides explanation on some simple tips to work smarter, not harder.  Find that 20% that produces the 80 and zero in and focus!   Enjoy…

5 Tips to Work Smarter, Not Harder




The more efficiently you run your day-to-day business affairs, the more time you have for other important tasks. Chris Ridd, managing director of small business accounting software provider Xero, spoke to Mashable to offer some pointers.Human beings are creatures of habit. This is equally true of our work lives as it is of our personal lives.

When you’re running your own business it’s easy to do things in a particular way because that’s how they’ve always been done. We can end up being blind to new and more efficient ways to do things which would free up time and resources for you to spend expanding your business.

Here are five tips to help make your business more efficient:


Planning is the first thing to do when you sit down at the start of the working day. This will help focus your mind and ensure you don’t get to the end of the day wondering what you’ve done with your time.

Start by writing down all the things you need to get done that day. Break bigger and more complicated tasks into component pieces so they’re more achievable and less intimidating. Then, number the tasks in order of priority; try to get some of the difficult, unpleasant tasks out of the way first; this will make the rest of the day seem easier.

Keep your list visible so can you can regularly check your progress throughout the day and cross off tasks as they are completed. My favourite tool for managing simple tasks is Any.do which is free and very easy to use.


How much of your time is devoted to servicing customers, looking for new customers and taking advantage of business opportunities? Compare this with how you spend on administrative tasks that don’t really add anything to your business.

You can outsource a lot of these latter tasks to a virtual assistant – someone who can do extra administrative work for you when you need it, so you only pay for what you use…

To continue reading this article and the last 3 tips including, ‘Automate’, ‘Avoid Meetings’, and ‘Use Downtime’, please follow this link:


  1. Angela Bordio

    Hi, Jenni Ryall. I really like your point about keeping your list visible. For this reason I use Bordio. Strongly recommended you to check it out.

  2. Susan Klein

    Hi, thank you for the article. I truly believe that planning really helps with simplifying the tasks. I have always wanted to find a tool which would help me to organize my day. Maybe you could try it too. Very helpful, a good a time-management app

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